BRIEF
The client, in expanding the Stücki Park site in Basel, planned to implement a "Plug & Work" concept for flexible office space rental and diverse room types, including additional services. To achieve this, a tender was conducted to select the most suitable software provider.
SITUATION
A leading real estate services company in Switzerland, aimed to enhance the Stücki Park site in Basel with a modern "Plug & Work" concept. This concept involved flexible office space rentals and various room types, supplemented with additional services to attract a diverse range of tenants. To facilitate this, the client needed a robust Software as a Service (SaaS) solution to manage the flexible rental model efficiently. The challenge was to review and refine existing tender documents to ensure the selection of the best SaaS provider.
OUR APPROACH
We adopted a structured approach to meet the client’s objectives:
Review of Existing Tender Documents: We meticulously reviewed the existing tender documents to ensure they aligned with the needs and identified areas for improvement.
Supplementation with Best Practice Functionalities: We incorporated best practice functionalities into the tender documents. This ensured that the SaaS solution would not only meet current requirements but also adhere to industry standards.
Extension with Innovative Features: To set the client apart in the market, we extended the tender documents with innovative additional features. These features aimed to enhance the user experience and provide added value to tenants.
Revision of Document Structure: We revised the structure of the tender documents to improve clarity and comparability. This restructuring facilitated a more straightforward evaluation process.
Preparation of a Decision Matrix: We prepared a comprehensive decision matrix to evaluate the proposals systematically. This matrix included various criteria, ensuring a balanced assessment of each offer.
Recommendation of Additional Service Providers: To ensure a competitive selection process, we recommended additional service providers to participate in the tender. This expanded the pool of potential solutions and increased the likelihood of finding the best fit.
OUTCOMES
The project led to several significant outcomes for the client:
Comprehensive Tender Documents: The refined tender documents provided a clear and detailed framework for evaluating SaaS solutions, ensuring all necessary functionalities and innovative features were covered.
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Enhanced Comparability: The revised document structure and decision matrix enabled better comparability and a more efficient evaluation process.
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Selection of the Best SaaS Provider: The thorough review and supplementation of tender documents facilitated the selection of the most suitable SaaS provider, ensuring the successful implementation of the "Plug & Work" concept.
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Innovative Features: The inclusion of innovative features in the tender attracted providers capable of delivering cutting-edge solutions, enhancing the overall value proposition of the Stücki Park site.
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Competitive Tender Process: The recommendation of additional service providers ensured a competitive tender process, ultimately benefiting the client with a broader range of high-quality proposals.
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Overall, our strategic approach and meticulous execution played a pivotal role in the successful selection of a SaaS provider for clients’s "Plug & Work" concept. This project not only facilitated flexible office space rentals but also positioned the client as a forward-thinking leader in the real estate market.